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GSC Bylaws

GSC Logo Standard Vertical

 

BYLAWS OF THE GALLAUDET STAFF COUNCIL

APPROVED, 20 February 2014

AMENDED, 8 October 2015

APPROVED BY THE BOARD OF TRUSTEE, 16 May 2014

800 Florida Avenue NE

Washington, DC 20002-3695


 

 

 




TABLE OF CONTENTS


PRECEDENCE OF BY-LAWS AMENDMENTS LIST

MISSION OF THE GALLAUDET STAFF COUNCIL

(GSC) ARTICLE I: NAME

ARTICLE II: PURPOSE

ARTICLE III: ROLE OF THE GSC

ARTICLE IV: MEMBERSHIP

ARTICLE V: EXECUTIVE COMMITTEE, COUNCIL OF REPRESENTATIVES, AND DUTIES

ARTICLE VI: MEETINGS

ARTICLE VII: UNIVERSITY COMMITTEES, UNIVERSITY FACULTY SENATE REPRESENTATION, AND AD HOC COMMITTEES

ARTICLE VIII: STANDING COMMITTEE OF THE GSC

ARTICLE IX: AMENDMENTS

ARTICLE X: PETITIONING

ARTICLE XI: PARLIAMENTARY AUTHORITY PROVISOS RELATING TO TRANSITION

ARTICLE XII: NON-DISCRIMINATION

PROVIOS

ELECTIONS GUIDELINES


Precedence of By-laws

 

The following bylaws take precedence over the existing GSC Bylaws, submitted on 15 January 2010.

24 April 2014 Amendment

 

AMENDMENTS PROPOSED AT THE APRIL 24, 2014 MEETING OF THE COUNCIL OF REPRESENTATIVES

ARTICLE II: PURPOSE

OLD VERSION

The GSC exists to foster and enhance communication between the staff and the Gallaudet Community; to provide a forum for discussing and defining the role of staff in the Gallaudet Community; to represent and advocate staff concerns within the Gallaudet Community and the District of Columbia; to serve as a resource for inquires and requests; to advise and make recommendations on existing and proposed policies and procedures in the Administration and Operations Manual (A&O); and to ensure inclusion of staff on University committees.

NEW VERSION

The GSC exists to foster and enhance communication between the staff and the Gallaudet Community; to provide a forum for discussing and defining the role of staff in the Gallaudet Community; to represent and advocate staff concerns within the Gallaudet Community and the District of Columbia; to serve as a resource for inquiries and requests; to adhere to; to advise and make recommendations on existing and proposed policies and procedures in the Administration and Operations Manual (A&O); and to ensure inclusion of staff on University committees.

RATIONALE(S)

The addition of "to adhere to;" to the existing language will allow a blanket application for compliance by the GSC to the Administration and Operations Manual. This will put to rest any potential conflict of interest scenarios that may arise.

MOTION CARRIED AS AMENDED AND SHALL BE EFFECTIVE ON THURSDAY, MAY 8, 2014.

ARTICLE V: EXECUTIVE COMMITTEE, COUNCIL OF REPRESENTATIVES, AND DUTIES

OLD VERSION

3.5.1.3. Each division will elect representatives based on five (5%) percent of the total division employees;

3.5.1.3.1       To illustrate, if a division has 100 employees that meet the definition in Article IV, Number 1, the total number of representatives the division will send to the Council of Representatives shall be five (5).

3.5.1.3.2       The nearest round number shall be used as determination of the number of representatives for each division (e.g. 5% of 54 is 2.7, it should be rounded off to 3 or 5% of 34 is 1.7, it should be rounded off to 2).

3.5.1.3.3       Should a division have a number of GSC members that equals or more than doubles the second highest number of GSC members of another division. The largest division will have its number of representatives be equal to the second largest division.

NEW VERSION

3.5.1.3. Each division will elect representatives based on two (2%) percent of the total division employees;

3.5.1.3.1 The Laurent Clerc National Deaf Education Center (Clerc Center) shall, through their existing internal processes, send representatives to the GSC adhering to the provision in Section 3.5.1.3.

3.5.1.3.2 The nearest round number shall be used as determination of the number of representatives for each division (e.g. 2% of 54 is 1.08, it should be rounded off to 1; or 2% of 89 is 1.78, it should be rounded off to 2).

3.5.1.3.3 The largest division will have its number of representatives be equal to the second largest division.

RATIONALE(S)

For 3.5.1.3: The current formula of 5% is too large. Reducing it to 2% will improve efficiency and participation.

For 3.5.1.3.1: Removed the illustration as it was not necessary and replaced it with the Clerc Center language. This is the rationale for the Clerc Center language: In order to ensure that Clerc Center staff have the opportunity to participate in discussions on university-wide issues through GSC and Clerc Ceneter or K-12 specific issues, through their own shared governance group, the following amendment is proposed.

For 3.5.1.3.2: Revised the numbers with the two percent formula. For 3.5.1.3.3: Deleted the first sentence, as it doesn't give an answer.

MOTION CARRIED AS AMENDED AND SHALL BE EFFECTIVE ON THURSDAY, MAY 8, 2014.

ARTICLE VI: MEETINGS

OLD VERSION

1.1.  COUNCIL OF REPRESENTATIVES

1.1.1. The Council shall meet on a monthly basis on the second (2nd) Thursday of the month;

1.1.1.1. In order for Council of Representatives meetings to proceed, a quorum shall consist of a majority of the representatives in attendance; and

1.1.1.1.1. Should the quorum not be met, the meeting will be cancelled and the agenda moved to the next scheduled date.

1.1.1.2. If there is an University closure on the second Thursday, the meeting shall be conducted on either the first or third Thursday of the month; and

1.1.1.2.1. The agenda of the meeting will be part of the next regularly scheduled meeting.

1.1.1.3. The Chair will need to provide a notice of cancellation at least five business days prior to the meeting; and

1.1.1.3.1. The previously announced agenda will be part of the next regularly scheduled meeting agenda

NEW VERSION

1.1.  COUNCIL OF REPRESENTATIVES

1.1.1. The Council shall meet on a monthly basis on the second (2nd) Thursday of the month;

1.1.1.1. In order for the Council of Representatives meetings to proceed, a quorum shall consist of a simple majority of the representatives in attendance; and

1.1.1.1.1. Should the quorum not be met, the meeting will be cancelled and the agenda moved to the next scheduled date.

1.1.1.2. If there is an University closure on the second Thursday, the meeting shall be conducted on either the first or third Thursday of the month; and

1.1.1.2.1.The agenda of the meeting will be part of the next regularly scheduled meeting.

RATIONALE(S)

For 1.1.1.3 and 1.1.1.3.1: Not necessary as it serves no purpose. The Chair may need to cancel a meeting due to circumstances beyond anyone's control and removing it provides flexibility to the Chair.

MOTION CARRIED AS AMENDED AND SHALL BE EFFECTIVE ON THURSDAY, MAY 8, 2014.

ARTICLE VII: UNIVERSITY COMMITTEES, UNIVERSITY FACULTY SENATE REPRESENTATION, AND AD HOC COMMITTEES

OLD VERSION

2. The GSC has a non-voting seat as a member of the Academic Affairs Committee on the University Board of Trustees. A member of the GSC nominated by the chair and confirmed by the Council of Representatives should occupy the position.

4. The Chair or the GSC members may form ad hoc committees by a two-thirds majority vote at any meeting;

NEW VERSION

2. The GSC has a non-voting seat as a member on a committee of the University Board of Trustees. A member of the GSC nominated by the chair and confirmed by the Council of Representatives shall occupy the position.

4. The Chair or the GSC members may form ad hoc committees by a two-thirds vote at any meeting;

RATIONALE(S)

For 2: The focus of the staff is University-wide. Serving on the Academic Affairs Committee is more aligned with Faculty goals. This will allow the GSC flexibility in choosing committees on the Board of Trustees that align with the GSC mission.

For 4: Grammar correction.

MOTION CARRIED AS AMENDED AND SHALL BE EFFECTIVE ON THURSDAY, MAY 8, 2014.

ARTICLE VIII: STANDING COMMITTEES OF THE GSC

OLD VERSION

1.1. STAFF DEVELOPMENT AND WELFARE: This committee shall be responsible for ensuring that GSC members receive:

1.1.1. Training;

1.1.2. Personal and/or Professional Development;

1.1.3. Develop and recommend to the GSC policies regarding rights and responsibilities of individual staff members;

1.1.4. Work with Human Resources Services (HRS) on New Staff Orientation and Staff Recognition;

1.2. COMPENSATION AND BENEFITS: This committee shall serve as an advisory body on matters of staff compensation and benefits;

1.2.1. This committee shall review the salary and benefits package/schedule relative to appropriate local and national comparisons on an annual basis for continued suitability;

1.2.2. Access to budget information will be exclusively limited to the committee members;

NEW VERSION

1.1. STAFF DEVELOPMENT AND WELFARE: This committee shall be responsible for collaborating with the responsible department and/or administrator to promote:

1.1.1. Training based on available funding and individual and departmental needs;

1.1.2. Personal and/or Professional Development based on available funding and individual and departmental needs;

1.1.3. Develop and recommend to the GSC policies regarding the welfare of staff members;1.1.4. Work with Human Resources Services (HRS) to provide feedback and suggestions on policies and program that benefit the welfare of staff;

1.2. COMPENSATION AND BENEFITS: This committee shall serve as an advisory body on matters of staff compensation and benefits;

1.2.1. This committee shall review the staff salary schedule and benefits package on an annual basis and make recommendations to the University Planning and Budget Committee (UPBC) for submission in the annual budget to the President;

1.2.2. The GSC Representative to the UPBC will be a member of and report to the committee on budget matters;

RATIONALE(S)

These amendments will strengthen the role of the GSC in staff development/welfare and compensation/benefits. The existing language in Sections 1.1.1 through 1.1.4.

The existing language in Sections 1.2.1 through 1.2.3 implies human resource functions, something that the GSC should never be involved with.

MOTION CARRIED AS AMENDED AND SHALL BE EFFECTIVE ON THURSDAY, MAY 8, 2014.

ARTICLE IX: AMENDMENTS

OLD VERSION

1. These bylaws may be amended by the GSC according to the following procedures:

1.1. The Chair of the By-Laws Committee is required to submit intent to amend these bylaws to the Secretary at least fifteen (15) business days before a regular Council of Representatives meeting;

1.2. The Secretary shall send out a written notice along with copies of the proposed changes to the Council of Representatives immediately after receiving the submission; and

1.2.1. The proposed changes shall be posted on all communication media the GSC has (e.g. Facebook, website, and among others);

1.3. Amendments are to be passed by a two-thirds majority, sixty-seven percent (67%), vote by representatives at any regular Council of Representative meetings;

1.4. No proxy votes are allowed; and

1.5. Carried amendments are to be effective at the start of the next regular meeting.

NEW VERSION

1. These bylaws may be amended by the GSC according to the following procedures:

1.1. The Chair of the Bylaws Committee is required to submit intent to amend these bylaws to the Secretary at least ten (10) business days before a Council of Representatives meeting;

1.2. The Secretary shall send out a written notice along with copies of the proposed changes to the Council of Representatives immediately after receiving the submission; and

1.2.1. The proposed changes shall be posted on all communication media the GSC has (e.g. Facebook, website, et cetera);

1.3. Amendments are to be passed by a two-thirds vote by representatives at any regular Council of Representative meetings;

1.4. No proxy votes are allowed; and

1.5. Carried amendments are to be effective at the next regular Council of Representatives meeting.

RATIONALE(S)

For 1.1: Changing the number of days from 15 to 10 allows more flexibility for the GSC membership to propose amendments in a timely manner. Deleting "regular" allows flexibility for meetings (i.e. special or emergency) to be called by the Chair to address amendments.

For 1.3: Two-thirds is already 67% to begin with. Grammar correction.

For 1.5: Added Council of Representatives and deleted "start of the".

MOTION CARRIED AS AMENDED AND SHALL BE EFFECTIVE ON THURSDAY, MAY 8, 2014.


13 November 2014 Amendment

 

AMENDMENTS PROPOSED AT THE NOVEMBER 13, 2014 MEETING OF THE COUNCIL OF REPRESENTATIVES

ARTICLE V: EXECUTIVE COMMITTEE, COUNCIL OF REPRESENTATIVES, AND DUTIES

OLD VERSION

5. The Vice-Chair of the GSC shall:
    5.1. Preside in the absence of the Chair; 
    5.2. Assume the duties of the Chair if s/he resigns or is removed; 
    5.3. Be non-voting during Council of Representatives meetings; 
    5.4. Oversee all standing and ad hoc committees of the GSC; 
    5.5. Serves as an ex-officio member of all ad hoc and standing committees; 
    5.6. Cannot serve more than two (2) consecutive terms; and 
    5.7. Ensure that the GSC Bylaws are being followed diligently.

6. The Secretary of the GSC shall:
    6.1. Prepare an agenda for all meetings of the GSC and distribute that  agenda a full seven (7) business days before meetings; 
    6.2. Record the minutes of each meeting of the GSC, including attendance by name; 
    6.3. Be non-voting during Council of Representatives meetings; 
    6.4. Prepare and distribute the minutes to all members of the GSC no later than seven (7) business days after the meetings; 
    6.5. Ensure that an updated list of members meeting the definition as set forth in Article IV, Number 1 is available prior to the start of any GSC meeting; 
    6.6. Ensure that communication between and among the Executive Committee and staff is open and frequent;
    6.7. Cannot serve more than two (2) consecutive terms; and 
    6.8. Ensure that the GSC Bylaws are being followed diligently.

NEW VERSION

5. The Vice-Chair of the GSC shall: 
    5.1. Preside in the absence of the Chair; 
    5.2. Assume the duties of the Chair if s/he resigns or is removed; 
    5.3. Be able to vote during Council of Representatives meetings; 
    5.4. Oversee all standing and ad hoc committees of the GSC; 
    5.5. Serves as an ex-officio member of all ad hoc and standing committees;
    5.6. Cannot serve more than two (2) consecutive terms; and 
    5.7. Ensure that the GSC Bylaws are being followed diligently.

6. The Secretary of the GSC shall:
    6.1. Prepare an agenda for all meetings of the GSC and distribute that agenda a full seven (7) business days before meetings; 
    6.2. Record the minutes of each meeting of the GSC, including attendance by name; 
    6.3. Be able to vote during Council of Representatives meetings; 
    6.4. Prepare and distribute the minutes to all members of the GSC no later than seven (7) business days after the meetings; 
    6.5. Ensure that an updated list of members meeting the definition as set forth in Article IV, Number 1 is available prior to the start of any GSC meeting; 
    6.6. Ensure that communication between and among the Executive Committee and staff is open and frequent;
    6.7. Cannot serve more than two (2) consecutive terms; and 
    6.8. Ensure that the GSC Bylaws are being followed diligently.

RATIONALE(S)

After a review of best practices and discussion the bylaws and consulting with the Parliamentarian, it is appropriate for the Vice-Chair and Secretary to have full voting privileges.

MOTION CARRIED AS AMENDED AND SHALL BE EFFECTIVE ON THURSDAY, JANUARY 8, 2015.


19 March 2015 Amendment

 

AMENDMENTS PROPOSED AT THE MARCH 19, 2015 MEETING OF THE COUNCIL OF REPRESENTATIVES

ARTICLE VIII: STANDING COMMITTEES

OLD VERSION

No existing language

NEW VERSION

1. SOCIAL COMMITTEE: The Social Committee shall be responsible for all social events and activities hosted by the GSC.

1.5.1. The committee shall submit a budget for each social event or activity to the Vice-Chair for review and/or approval;
1.5.2. The committee shall, by working with the GSC Secretary, create a social calendar;
1.5.3. The committee shall be composed of at least five GSC members and no more than ten GSC members.

RATIONALE(S)

The Social Committee has been in ad hoc status. Given the success the committee has enjoyed, it is proposed that it be converted to a Standing Committee.

MOTION CARRIED AS AMENDED AND SHALL BE EFFECTIVE ON THURSDAY, APRIL 9, 2015.

ARTICLE VII: EXECUTIVE COMMITTEE, COUNCIL OF REPRESENTATIVES, AND DUTIES


OLD VERSION

No existing language

NEW VERSION

10.   The Council of Representatives shall have the authority to approve expenses exceeding 500 dollars;

RATIONALE(S)

This will allow fiscal operations under $500 to be carried out by the Executive Committee without Council approval.

MOTION CARRIED AS AMENDED AND SHALL BE EFFECTIVE ON THURSDAY, APRIL 9, 2015.


9 April 2015 Amendment

 

AMENDMENTS PROPOSED AT THE MARCH 19, 2015 MEETING OF THE COUNCIL OF REPRESENTATIVES

ARTICLE VII: STANDING COMMITTEES

OLD VERSION

3.5.1.2. In the event of reorganization at the division level occurs, the following applies:

3.5.1.2.1. Division Dissolution - the representative will no longer represent the division; or
3.5.1.2.2. Division Addition - a special election in accordance to GSC Election Guidelines will be conducted to add a representative to the Council of Representatives.

NEW VERSION

3.5.1.2. In the event of reorganization at the division level occurs, the following applies:

3.5.1.2.1. Division Dissolution - the representative(s) will be converted to at-large and will serve until the end of the term; 
3.5.1.2.2. Division Addition - a special election in accordance to GSC Election Guidelines will be conducted to add a representative to the Council of Representatives;
3.5.1.2.3. Department Dissolution - in the event that a department is dissolved, the representative(s) shall be converted to at-large and will serve until the end of the term; or
3.5.1.2.4. Department Relocation - in the event that a representative's department is moved to another division as part of reorganization and the new division already has a representative, the representative shall be converted to at-large status and will serve until the end of the term.
3.5.1.2.4.1. Should the division's representation have a vacancy at the time of the relocation, the representative shall automatically fill the vacancy and represent the division

RATIONALE(S)

The Social Committee has been in ad hoc status. Given the success the committee has enjoyed, it is proposed that it be converted to a Standing Committee.

MOTION CARRIED AS AMENDED AND SHALL BE EFFECTIVE ON THURSDAY, OCTOBER 8, 2015.


11 February 2016 Amendment

 

AMENDMENTS PROPOSED AT THE FEBRUARY 11, 2016 MEETING OF THE COUNCIL OF REPRESENTATIVES

ARTICLE VIII: STANDING COMMITTEES


OLD VERSION

None

NEW VERSION

1.6. MARKETING COMMITTEE: The Marketing Committee is charged with the responsibility in ensuring that all various forms of marketing are used to represent the GSC appropriately. 

1.6.1. The committee shall work with the Vice-Chair to ensure that marketing activities are appropriate;

1.6.2. The committee shall be compost of at least five GSC members and no more than ten GSC members.

RATIONALE(S)

The Marketing Committee has been in ad hoc status.  The GSC needs a committee to oversee marketing activities, it is proposed that it be converted to a Standing Committee.

For the purposes of defining marketing activities, it is intended to be all-inclusive via digital or non-digital approaches (i.e. banners, web, social media, videography, photography, and the like).

MOTION CARRIED AS AMENDED AND SHALL BE EFFECTIVE ON THURSDAY, MARCH 10, 2016.


17 March 2016 Amendment

 

ELECTIONS GUIDELINES AMENDMENTS PROPOSED AT THE MARCH 17, 2016 MEETING OF THE UNIVERSITY STAFF

OLD VERSION
1.1. The Chair and Secretary shall be elected on odd-number years;
1.2. The Vice-Chair and Representatives shall be elected on even-numbered years;

NEW VERSION

1.1. The Chair and Secretary shall be elected on even-numbered years
1.2. The Vice Chair and Representatives shall be elected on odd-numbered years

RATIONALE(S)

There is a discrepancy between the bylaws and the Elections Guidelines. The bylaws state, CORRECTLY, that the election for Chair and Secretary takes place in even-numbered years, and that the election for Vice Chair and all representatives takes place in odd-numbered years. The Elections Guidelines state, INCORRECTLY, that that the election for Chair and Secretary takes place in odd-numbered years, and that the election for Vice Chair and all representatives takes place in even-numbered years.

The bylaws are the "superior" governing document of GSC, and all other governing documents must follow it. This proposed amendment to the Elections Guidelines resolves the discrepancy.

MOTION CARRIED AS AMENDED AND SHALL BE EFFECTIVE ON THURSDAY, MARCH 17, 2016.


15 December 2016 Amendment

 

Elections Guidelines

Old Version

2.1. Candidates shall formally announce their candidacy by sending a letter of intent to the Elections Committee anytime between January first (1st) to March first (1st) of each year;

2.1.1. The letter can be handwritten or electronically sent to the Elections Committee Chair;

New Version

2.1. Candidates shall formally announce their candidacy by sending a letter of intent by the deadline. Candidates must submit to the GSC Election Committee their biography, video, and photograph within 24 hours after the deadline date.

2.1.1. Candidate may wish to submit the video for campaign purpose.

MOTION CARRIED AS AMENDED AND SHALL BE EFFECTIVE ON THURSDAY, JANUARY 12, 2017.

12 January 2017 Amendment

 


AMENDMENT #1

Article V, Executive Committee, Council of Representatives, and Duties

Deletion of two definite articles and change of one word in Section 1.4.3

Old Version

1.4.3. Elections for the Chair and Secretary will be held during even years, while elections for the Vice-Chair will be held during odd years. 

New Version

1.4.3. Elections for the Chair and Secretary will shall be held during even years, while elections for the Vice-Chair will be held during odd years. 

Rationale

Under English rules, the definite article “the” is not required before Chair or Vice-Chair. The change to “shall” from “will” is to make language consistent throughout this section. Sections 1.4.1., 1.4.2., and the newly proposed 1.4.4. all use “shall”.

Effective Date

MOTION CARRIED AS AMENDED AND SHALL BE EFFECTIVE ON THURSDAY, FEBRUARY 9, 2017



AMENDMENT #2

Article V, Executive Committee, Council of Representatives, and Duties

Insertion of a new Section 1.4.4.

Old Version

None

New Version

(New) Section 1.4.4. Elections for one-half of the representatives shall take place during even-numbered years, and for the other one-half of the representatives during odd-numbered years.

Rationale

At present, all GSC representatives serve concurrent terms, and are elected at the same time as the Vice Chair. This can result in high turnover in the middle of the Chair’s term. We propose that one-half of the representatives be elected each year. To accomplish this, we will designate one-half of the available seats in July 2017 as being for one-year terms, and one-half as being for two-year terms. Beginning in July 2018, all representatives will serve two-year terms. We propose that seats be apportioned according to employee count. For example, if one division has eight seats, four will be voted upon in 2017 and the other four in 2018.

Effective Date

MOTION CARRIED AS AMENDED AND SHALL BE EFFECTIVE ON THURSDAY, FEBRUARY 9, 2017



AMENDMENT #3

Article VII, Standing Committees of the GSC

Addition of qualifications for Bylaws Committee members in Section 1.3.2.

Old Version

1.3.2. The committee shall be composed of at least five GSC members and no more than seven (7) GSC members.

New Version

1.3.2. The committee shall be composed of at least five GSC members and no more than seven (7) GSC members. More than half of the committee members shall be GSC representatives.

Rationale

The Bylaws Committee believes that it is important for its membership to include a majority of current GSC representatives, as opposed to non-representatives who might be less familiar with GSC and its bylaws.

Effective Date

MOTION CARRIED AS AMENDED AND SHALL BE EFFECTIVE ON THURSDAY, FEBRUARY 9, 2017



AMENDMENT #4

(New) Article XII, Non-discrimination

Old Version

None

New Version

Article XII. Non-discrimination

The Gallaudet Staff Council shall not discriminate on the basis of race, hearing status, disability, religion, color, national origin, age, sex, covered veterans status, marital status, personal appearance, sexual orientation, gender identity and expression, family responsibilities, matriculation, political affiliation, source of income, place of business or residence, pregnancy, childbirth, or any other unlawful basis.

Rationale

This is “standard” language that should be part of any set of bylaws here at Gallaudet University.

Effective Date

MOTION CARRIED AS AMENDED AND SHALL BE EFFECTIVE ON THURSDAY, FEBRUARY 9, 2017


9 February 2017 Amendment

 

GSC Elections Guidelines

Old Version

1.4.3.1. Have no more than five (5) members before the regular meeting of the Council of Representatives in each December.


1.4.3.2. Work with the Gallaudet Technology Services (GTS) to create a voting ballot online and to ensure that all GSC members have access to the electronic ballot.

 

New Version

1.4.3.1. Have no more than five (5) members before the regular meeting of the Council of Representatives in each December, one or more of whom shall have served on the Elections Committee before;


1.4.3.2. Work with the Gallaudet Technology Services (GTS) to create a voting ballot online and to ensure that all GSC members have access to the electronic ballot.

Effective Date

MOTION CARRIED AS AMENDED AND SHALL BE EFFECTIVE ON THURSDAY, MARCH 9, 2017


Mission

 

The Gallaudet Staff Council (GSC) supports and partakes in the principles of shared governance, as stated in the first paragraph in the Preface of the University Faculty Bylaws. In addition, the staff has the primary responsibility of supporting the mission and goals of Gallaudet University (the University), including the Laurent Clerc National Deaf Education Center (Clerc Center).

The GSC should be involved across the range of institutional decision-making, because such decisions can significantly affect the daily operations of the University and staff morale.  Examples of this involvement include, but are not limited to, the following:

  • Decisions about the long-range objectives of the University;
  • Decisions about the physical and fiscal resources of the University;
  • Decisions about the manner in which University funds are distributed among its various divisions; and
  • Decisions about the Search and Selection of Gallaudet's President and Other Executives (i.e. Provost, Deans, Vice-Presidents, et cetera).

Offering engagement opportunities in institutional decision-making ensures that staff members at varying levels and positions are able to present for consideration a wide range of perspectives and experience.

The GSC recognizes the fiduciary responsibilities and that the ultimate authority rests with the Board of Trustees (the Board).

The GSC Election Guidelines and the Bylaws consist of governance documents for the GSC. The GSC Guidelines is a statement of policies and procedures regarding election procedures.  Responsibility for developing and proposing amendments as needed rests with the staff.

In the spirit of shared governance, GSC shall work with the University Administration (the Administration) to develop proposals for amendments to the GSC Bylaws.

The GSC Bylaws is primarily a statement on how the GSC shall operate and as such is a GSC document. The GSC has responsibility for initiating and acting on changes to the document. The GSC will keep the Administration and the Board informed of all changes it makes to the Bylaws.

(Adapted from University Faculty Bylaws, April 2013)


Article I

 

The name of this organization shall be the Gallaudet Staff Council (hereinafter referred to as "GSC").


Article II

 

The GSC exists to foster and enhance communication between the staff and the Gallaudet Community; to provide a forum for discussing and defining the role of staff in the Gallaudet Community; to represent and advocate staff concerns within the Gallaudet Community and the District of Columbia; to serve as a resource for inquires and requests; to advise and make recommendations on existing and proposed policies and procedures in the Administration and Operations Manual (A&O); and to ensure inclusion of staff on University committees.


Article III

 

1. The role of the GSC is to represent and advocate the views of staff on a wide range of topics affecting overall staff welfare and morale, and/or the operations of the University.

2. The GSC communicates regularly with the Administration.

3. The GSC's responsibilities include:

3.1. Receiving, reviewing, and responding to the ideas, opinions, problems, concerns and grievances of staff as per Section 4.41.3 of the Administration and Operations Manual, and considering other matters as appropriate;
3.2. Provide a forum where common concerns and issues among the staff regarding policy and regulation issues can be discussed;
3.3. Report regularly to both staff and the Administration;
3.4. Meet regularly with the Administration to discuss reports and recommendations, and to collaborate in achieving improvements; and
3.5. Organize and incorporate opinion and additional information into reports, and formulate recommendations for action, changes, and solutions as required.


Article IV

 
  1. The members of GSC shall consist of staff as defined in Section 4.01.1.A in the Administration and Operations Manual.
  2. Staff members that are otherwise represented by a union are not considered members of the GSC.


Article V

 

1. The Executive Committee of the GSC shall be the Chair, the Vice-Chair, and the Secretary;

1.1. Executive Committee members must meet the definition of a staff member at the University pursuant to the definition set forth in Article IV, Number 1; 
1.2. Executive Committee meetings shall be on the 1st Thursday of the month; 
1.3. The Chair and the Vice-Chair shall not be from the same department; 
1.4. These officers and Council of Representatives shall be elected in accordance to the GSC Election Guidelines for a two-year (2) term (or a portion thereof for an appointment or election to fill a mid-term vacancy).

1.4.1. The term of service for officers, regularly elected or appointed representatives shall commence on the first (1st) day of July; 
1.4.2. The term of service for all officers and representatives shall expire on the thirtieth (30th) day of June after twenty-four (24) months; 
1.4.3. Elections for the Chair and Secretary will be held during even years, while elections for the Vice-Chair will be held during odd years. 

2. If an officer resigns or cannot otherwise continue to serve as a member of the Executive Committee for any reason prior to the end of the applicable term of service, the Chair will call for an election to fill the vacancy for the remainder of the member's term in accordance to the Election Guidelines.

3. The Council of Representatives shall be composed of the following:

3.1. The Chair, as presiding officer

3.1.1. The Chair shall cast a vote in the event of a tie.

3.2. The Vice-Chair

3.2.1. The Vice-Chair shall assume the role of presiding officer in the Chair's absence.

3.3. The Secretary, who shall record the minutes;
3.4. The Parliamentarian whose duties in Article V, Section 8 apply; 

3.4.1. The Parliamentarian shall be non-voting during Council of Representatives meetings.

3.5. Representatives;

3.5.1. Representatives shall be elected GSC members from all Gallaudet University divisions based on the latest data from the Human Resources Services (HRS);

3.5.1.1. The Representative shall be elected in accordance to the GSC Election Guidelines;
3.5.1.2. In the event of a reorganization at the division level occurs, the following applies: 

3.5.1.2.1. Division Dissolution - the representative(s) will be converted to at-large and will serve until the end of the term; or
3.5.1.2.2. Division Addition - a special election in accordance to GSC Election Guidelines will be conducted to add a representative to the Council of Representatives;
3.5.1.2.3. Department Dissolution -  in the event that a department is dissolved, the representative(s) shall be converted to at-large and will serve until the end of the term; or
3.5.1.2.4. Department Relocation -  in the event that a representative's department is moved to another division as part of reorganization and the new division already has a representative, the representative shall be converted to at-large status and will serve until the end of the term.

3.5.1.2.4.1.  Should the division's representation have a vacancy at the time of the relocation, the representative shall automatically fill the vacancy and represent the division.

3.5.1.3. Each division will elect representatives based on two (2%) percent of the total division employees;

3.5.1.3.1. The Laurent Clerc National Deaf Education Center (Clerc Center) shall, through their existing internal processes, send representatives to the GSC adhering to the provision in Section 3.5.1.3.
3.5.1.3.2. The nearest round number shall be used as determination of the number of representatives for each division (e.g. 2% of 54 is 1.08, it should be rounded off to 1; or 2% of 89 is 1.78, it should be rounded off to 2).
3.5.1.3.3. The largest division will have its number of representatives be equal to the second largest division. 

3.5.2. There shall be one non-voting representative from the University Faculty.

4. The Chair of the GSC shall:

4.1. Preside over all meetings of the GSC; 
4.2. Provide visible and assertive leadership in representing the legitimate interests of the GSC; 
4.3. Serve as spokesperson on the interests of the GSC; 
4.4. Serve as the GSC's liaison to the Board and attend their meetings, as appropriate, and bring reports of such activities to the GSC; 
4.5. Develop a Master Calendar of all regularly or specially scheduled meetings of GSC with support of the Vice-Chair and the Secretary;

4.5.1. Including within the master calendar all dates designating the following:

4.5.1.1. The deadlines for sending agenda items to the Chair; 
4.5.1.2. The deadlines for distributing agendas; and 
4.5.1.3. The deadlines for distributing minutes.

4.6. Cast the tie-breaking vote as needed;
4.7. Appoint a Parliamentarian for the year with the approval of the Executive Committee.

4.7.1. The Parliamentarian is responsible for maintaining order in council meetings per the most recent edition of Robert's Rules of Order, Newly Revised.
4.7.2. The Parliamentarian should be knowledgeable in parliamentary law.

4.7.3. The Parliamentarian communicates directly to/from the Chair. 

4.8. Create and appoints members of ad hoc committees; 
4.9. Serve as an ex-officio member of all committees; 
4.10. Cannot serve more than two (2) consecutive terms; 
4.11. Ensures that the GSC Bylaws are being followed diligently; and 
4.12. Upon completion of term, the previous Chair will shadow the new Chair for a period not to exceed ninety (90) days for the purpose of providing advice and consultation.

5. The Vice-Chair of the GSC shall: 

5.1. Preside in the absence of the Chair; 
5.2. Assume the duties of the Chair if s/he resigns or is removed; 
5.3. Be able to vote during Council of Representatives meetings; 
5.4. Oversee all standing and ad hoc committees of the GSC; 
5.5. Serves as an ex-officio member of all ad hoc and standing committees; 
5.6. Cannot serve more than two (2) consecutive terms; and 
5.7. Ensure that the GSC Bylaws are being followed diligently.

6. The Secretary of the GSC shall:

6.1. Prepare an agenda for all meetings of the GSC and distribute that agenda a full seven (7) business days before meetings; 
6.2. Record the minutes of each meeting of the GSC, including attendance by name; 
6.3. Be able to vote during Council of Representatives meetings; 
6.4. Prepare and distribute the minutes to all members of the GSC no later than seven (7) business days after the meetings; 
6.5. Ensure that an updated list of members meeting the definition as set forth in Article IV, Number 1 is available prior to the start of any GSC meeting; 
6.6. Ensure that communication between and among the Executive Committee and staff is open and frequent; 
6.7. Cannot serve more than two (2) consecutive terms; and 
6.8. Ensure that the GSC Bylaws are being followed diligently.

7. The Representative shall:

7.1. Represent the interests of the division; 
7.2. Attend Council of Representatives meetings; 
7.3. Support the Executive Committee in any capacity; 
7.4. Communicate with division employees about the GSC on a regular basis; 
7.5. Cannot serve more than three (3) consecutive terms; and 
7.6. Ensure that the GSC Bylaws are being followed diligently.

8. The Parliamentarian shall:

8.1.      Advise the Chair and GSC members on the appropriate use of parliamentary procedure during GSC meetings; 
8.2.      Be non-voting during Council of Representatives meetings.

9. A member of the Executive Committee or the Council of Representatives who misses three (3) consecutive regularly scheduled meetings without prior notification or misses at least three (3) meetings may be subject to recall.

10. The Council of Representatives shall have the authority to approve expenses exceeding 500 dollars.


Article VI

 

1. There are two different regular meetings of the GSC:

1.1. COUNCIL OF REPRESENTATIVES

1.1.1. The Council shall meet on a monthly basis on the second (2nd) Thursday of the month;

1.1.1.1. In order for Council of Representatives meetings to proceed, a quorum shall consist of a simple majority of the representatives in attendance; and

1.1.1.1.1. Should the quorum not be met, the meeting will be cancelled and the agenda moved to the next scheduled date.

1.1.1.2. If there is an University closure on the second Thursday, the meeting shall be conducted on either the first or third Thursday of the month; and

1.1.1.2.1. The agenda of the meeting will be part of the next regularly scheduled meeting.

1.2. UNIVERSITY STAFF

1.2.1. University Staff shall meet twice a year on the third Thursday in March and October

1.2.1.1. University Staff is defined as the entire staff of the University that meets the definitions in Article IV;
1.2.1.2. In order for University Staff meetings to proceed, a quorum of at least 5% of the total number of staff members in attendance;

1.2.1.2.1. The nearest round number shall be used as quorum determination (e.g. 5% of 525 is 26.25, it should be rounded off to 26 or 5% of 531 is 26.55, it should be rounded off to 27)

1.2.1.3. The Chair shall summarize the activities of all Council of Representatives and Executive Committee meetings.

2. Should the University close for whatever reason (i.e. inclement weather, furloughs, or the like), on the day a Council of Representatives or University Staff meeting is held, the meeting will be rescheduled to the following Thursday.

3. SPECIAL MEETINGS

3.1. To call for a special meeting of either the Council of Representatives or the University Staff, the petition procedures set forth in Article X, Number 1 needs to be adhered to; 
3.2. Members of the Executive Committee shall call for a special meeting of the GSC upon receipt of a petition utilizing the procedures set forth in Article X, Number 1.2.

4. RELEASE TIME

4.1. Release time for members to attend regular, emergency and/or special meetings without requiring lost time to be made up shall be strongly encouraged by the member's immediate supervisor. 
4.2. Should a member's immediate supervisor strongly discourage a member from participation, the member is empowered to engage the Chair and with the Chair's support, engage the Human Resources Services (HRS) office; and

4.2.1. No retaliatory action(s) shall be made by the member's immediate supervisor for bringing the issue to attention.

5. Addressing the Executive Committee and GSC Membership

5.1. GSC members wishing to address the Executive Committee must first obtain approval from the Executive Officers to place the member on the agenda; or
5.2. GSC members who wish to address the GSC may do so during New Business at any GSC meeting.


Article VII

 

1. The GSC has a non-voting seat as a Senator-at-large on the University Faculty. A member of the GSC nominated by the chair and confirmed by the Council of Representatives should occupy the position.

1.1. The GSC member shall serve concurrently with the Chair's term.

2. The GSC has a non-voting seat as a member of the Academic Affairs Committee on the University Board of Trustees. A member of the GSC nominated by the chair and confirmed by the Council of Representatives should occupy the position.

2.1. The GSC member shall serve concurrently with the Chair's term.

3. The GSC has seats on University-wide committees. The chair shall nominate GSC representatives to serve on the following University committees subject to approval of the Council of Representatives: 

3.1. University Planning and Budget Committee;
3.2. Search Committees (e.g. President, Provost, Dean, and among others as appropriate);
3.3. Parking Committee;
3.4. University Council;
3.5. Any Official Gallaudet University Committee as appropriate.
3.6. The GSC member shall serve concurrently with the Chair's term. 

4. The Chair or the GSC members may form ad hoc committees by a two-thirds majority vote at any meeting;

4.1. Ad hoc committees may have staff members who are not on the Executive Committee serve on them, based on special expertise, interest, or representation;
4.2. When a committee is established, the timeframe and mandate set forth by the Council of Representatives or Executive Committee must be defined; or
4.3. Should the committee fail to meet its mandate, a decision on what to do with the committee can be made during a meeting by either the Executive Committee or the Council of Representatives;
4.4. Committee members who miss three consecutive meetings without prior notification or misses at least three (3) meetings may be subject to removal; and
4.5. The committees shall be composed of at least five GSC members and no more than seven GSC members.

5. The Appointed Representatives for University committees shall submit a report to the Council of Representatives at their regularly scheduled meeting. Their report shall become part of the official minutes.


Article VIII

 

To conduct its business effectively and efficiently, the GSC may have as many standing committees as necessary.

The following are permanent standing committees of the GSC. Should there is a need to dissolve a permanent committee, a two-thirds, sixty-seven percent (67%), vote at a regular University Staff Meeting is required.

1. The Standing Committees are as follows:

1.1. STAFF DEVELOPMENT AND WELFARE:  This committee shall be responsible for collaborating with the responsible department and/or administrator to promote:

1.1.1. Training based on available funding and individual and departmental needs;
1.1.2. Personal and/or Professional Development based on available funding and individual and departmental needs;
1.1.3. Develop and recommend to the GSC policies regarding the welfare of staff members;
1.1.4. Work with Human Resources Services (HRS) to provide feedback and suggestions on policies and programs that benefit the welfare of staff;
1.1.5. A non-voting representative from HRS shall serve on the committee; and
1.1.6. The committee shall be composed of at least five GSC members and no more than seven GSC members, not including the non-voting representative.

1.2. COMPENSATION AND BENEFITS: This committee shall serve as an advisory body on matters of staff compensation and benefits;

1.2.1. This committee shall review the staff salary schedule and benefits package on an annual basis and make recommendations to the University Planning and Budget Committee (UPBC) for submission in the annual budget to the President;
1.2.2. The GSC Representative to the UPBC will be a member of and report to the committee on budget matters;
1.2.3. A non-voting representative from the University Planning and Budget Committee shall serve on the committee;
1.2.4. A non-voting representative from Human Resources Services (HRS) shall serve on the committee; and
1.2.5. The committee shall be composed of at least five GSC members and no more than seven (7) GSC members, not including the non-voting representatives.

1.3. BY-LAWS COMMITTEE: This committee is charged with the responsibility of ensuring that these bylaws are updated and appropriate for the GSC.

1.3.1. Serves as a starting point for any proposed amendments to these bylaws;
1.3.2. The committee shall be composed of at least five GSC members and no more than seven (7) GSC members.

1.4. ELECTIONS COMMITTEE: This committee is charged with the responsibility of planning and implementing General Elections of the Executive Committee and the Council of Representatives.

1.4.1. The committee will adhere to the provisions set forth in the Election Guidelines;
1.4.2. The Chair shall nominate the Elections Committee Chair (Elections Chair) and the Council of Representatives shall approve the Elections Chair at their regular meeting in November of each year;
1.4.3. This committee shall:

1.4.3.1.Have no more than five (5) members before the regular meeting of the Council of Representatives in December;
1.4.3.2.Work with the Gallaudet Technology Services (GTS) to create a voting ballot online and to ensure that all GSC members have access to the electronic ballot.
1.4.3.3.Serve as the starting point for any grievance pertaining to the election process.

1.5. SOCIAL COMMITTEE: The Social Committee shall be responsible for all social events and activities hosted by the GSC.

1.5.1. The committee shall submit a budget for each social event or activity to the Vice-Chair for review and/or approval;
1.5.2. The committee shall, by working with the GSC Secretary, create a social calendar;
1.5.3. The committee shall be composed of at least five GSC members and no more than ten GSC members.

2. All Standing committees shall report to the Vice-Chair with the exception of the Elections Committee which will communicate to the Council of Representatives;

3. The Chair and Vice-Chair shall serve as ex-officio members for all standing committees;

4. The Committee Chair shall serve a term that is concurrent with the GSC Chair.

5. A majority of committee members shall serve as a quorum for meetings;

6. Each standing committee shall elect its own chair, with the exception of the Elections Committee whose chair shall be appointed by the GSC representatives;

7. Committee members who miss three consecutive meetings without prior notification or miss at least three (3) meetings may be subject to removal with the approval of the Executive Committee.

8. All standing committees shall make their reports at regular meetings of the Council of Representatives; and

9. The Council of Representatives will act on all approved recommendations and final reports made by these committees.

1.6. MARKETING COMMITTEE: The Marketing Committee is charged with the responsibility in ensuring that all various forms of marketing are used to represent the GSC appropriately. 

1.6.1. The committee shall work with the Vice-Chair to ensure that marketing activities are appropriate;

1.6.2. The committee shall be compost of at least five GSC members and no more than ten GSC members.


Article IX

 

1. These bylaws may be amended by the GSC according to the following procedures:

1.1. The Chair of the By-Laws Committee is required to submit intent to amend these bylaws to the Secretary at least ten (10) business days before a regular Council of Representatives meeting;
1.2. The Secretary shall send out a written notice along with copies of the proposed changes to the Council of Representatives immediately after receiving the submission; and

1.2.1. The proposed changes shall be posted on all communication media the GSC has (e.g. Facebook, website, and among others);
1.2.2.  Amendments are to be passed by a two-thirds vote by representatives at any regular Council of Representative meetings;
1.2.3. No proxy votes are allowed; and
1.2.4. Carried amendments are to be effective at the next regular Council of Representatives meeting.

1.3. Upon the amendment's passage, the Secretary shall inform the GSC members of any changes to the Bylaws immediately.

1.3.1. The Amendments List in the bylaws will be updated with the following information:

1.3.1.1. Old Version
1.3.1.2. New Version
1.3.1.3. Brief Rationale
1.3.1.4. Effective Date


Article X

 

1. PETITIONING PROCEDURES

1.1. Procedures apply to the following:

1.1.1. Calling a Special Meeting; or
1.1.2. Recall.

1.2.To call a Special meeting, the GSC member must submit a letter to the Chair and the Secretary stating the purpose of the petition;

1.2.1. The petition must have at least ten percent of the total University Staff;

1.2.1.1. The signatures must be validated by HRS prior to the submission of the letter;

1.2.1.1.1. All signatures must be accompanied by a printed petition that clearly states the purpose of the petition;
1.2.1.1.2. The HRS must formally certify the validation in writing on the official letterhead of said office.

1.2.2. The Council of Representatives also reserves the right to issue an immediate recall of a representative or an elected officer.

1.2.2.1. The motion for a recall by the Council of Representatives must be passed with a supermajority, seventy-five percent of all elected representatives.
1.2.2.2. For a successful recall, the Council of Representatives must have votes supporting the recall from the supermajority, seventy-five percent of the representatives in attendance.

1.3. Upon receiving the letter and determining the date and location of the meeting, the Secretary shall announce the nature of the meeting to the GSC members.
1.4. To recall an officer, the member must adhere to the procedure as stated in Number 1.2 of this Article.

1.4.1. The motion to recall must be made during New Business;

1.4.1.1. The recalled officer must be given an opportunity to provide a defense and members given an opportunity to gather information before the motion is voted on;

1.4.2. If the motion to recall is passed, a special election is to be held at the next regularly scheduled GSC meeting;

1.4.2.1. The motion to recall must have a supermajority, seventy-five percent (75%), of the GSC members in attendance; and

1.4.3. The individual elected to fill the vacancy shall complete the remainder of the recalled officer's term; and

1.4.3.1. If the recalled officer is the Chair, the next elected officer in the order of succession will immediately take over the recall proceedings;

1.5. Order of Succession

1.5.1. Vice-Chair
1.5.2. Secretary
1.5.3. If there are no elected officers available, the representatives may appoint a Chair pro tempore to take over the proceedings and a Secretary pro tempore to make a recording of the meeting.

2. REMOVAL

2.1. An Executive Officer or Representative who misses three consecutive regularly scheduled meetings without prior notification or misses at least three (3) GSC meetings may be subject to recall; and
2.2. If there is a vacancy, the Chair shall reference the GSC Election Guidelines to fill it.


Article XI

 

Except where otherwise provided for by the GSC Bylaws, the most recent version of Robert Rules of Order, Newly Revised shall be followed.


Article XII

 

The Gallaudet Staff Council shall not discriminate on the basis of race, hearing status, disability, religion, color, national origin, age, sex, covered veterans status, marital status, personal appearance, sexual orientation, gender identity and expression, family responsibilities, matriculation, political affiliation, source of income, place of business or residence, pregnancy, childbirth, or any other unlawful basis.


Provisos

 

1. For the purposes of these bylaws, all three officers will be elected within 30 days upon approval of these bylaws by the GSC membership. The Council of Representatives will be elected within two months of the approval of these bylaws by the GSC membership.

1.1. The current interim Chair and sole Member-at-Large will continue to represent GSC interests until the new Executive Committee is elected;

1.1.1. The provision in Article V, Number 4, and Section 12 does not apply.

1.2. The Chair and Secretary will serve until July 2016; and
1.3. The Vice-Chair and Representatives will serve until July 2015; and

2. For the purposes of these bylaws, the Elections Chair has already been selected prior to approval of these bylaws by the GSC membership. The Elections Chair will form the committee immediately after approval of these bylaws.

2.1. The Elections Chair shall serve until the next election in November.
2.2. The Elections Committee will have no more than five (5) members immediately after the approval of these bylaws; and
2.3. The official ballot must be approved by the Executive Committee no later than March 7, 2014.

3. Nominations for both the Executive Committee and Council of Representatives shall be accepted immediately after the approval of these bylaws by the Elections Chair.

3.1. For the nomination to be valid, the individual must meet the definition in Article IV;
3.2. After the close of nominations, the Human Resources Services will validate the nominations with the Elections Chair;

3.2.1. The Representatives shall be validated by the Human Resources Services that they are indeed in the division they are representing.

3.3. The Elections Chair shall announce to GSC Members a list of candidates, in alphabetical order upon validation from HRS and the acceptance of the nomination from the candidate;
3.4. Number 1, Sections 3, 4, and 5 of the Election Guidelines shall apply for the purposes of these provisos. Upon the passage of one year after the Elections Committee's final and confirmed announcement, after any grievances are addressed, these Provisos will be null and void.


Elections Guidelines

 

The GSC Election Guidelines will remain as a guiding document subject to changes and modifications by the GSC members during regular University Staff meetings. It is for these reasons that the GSC Election Guidelines are not part of the GSC Bylaws.

1. General Elections for the Executive Committee and Council of Representatives members shall be held every year for at least three days based on approved election guidelines (voting schedule) by the GSC representatives;

1.1. The Chair and Secretary shall be elected on even-numbered years;
1.2. The Vice-Chair and Representatives shall be elected on odd-numbered years; and
1.3. All voting shall be done electronically;

1.3.1. Should the University close for whatever reason (i.e. inclement weather, furloughs, or the like), on the day a General Election is held, the election will be rescheduled to the next day that the University is open.
1.3.2. Paper ballots shall be utilized should the electronic option not be feasible;

1.3.2.1. The Elections Committee will formulate a process in the incidence where paper ballots become a necessary option.

1.3.3. Voters must meet the definitions in Article IV of the GSC Bylaws;

1.3.3.1. 30 days before the first day of the election period. the Elections Committee Chair will obtain a list of staff members who meet the definitions in Article IV from Human Resources Services and share it with the Executive Committee and Council of Representative on the same day for their review. Any changes must be reported to the Elections Committee Chair within five business days. The Elections Committee Chair shall immediately re-verify the list with Human Resources Services. The revised list shall be considered final for the purpose of establishing eligibility to vote.

1.4. In case of scenarios requiring a runoff election, refer to the Parliamentary Authority in Article XI in the GSC Bylaws and procedures set forth in 1.3 of these guidelines shall be adhered to;
1.5. Election results shall be announced twenty-four hours after grievances have been resolved by the Elections Committee;

1.5.1. Results can be announced through appropriate mediums (e.g. GSC Official Website, social media, and among others).

2. CANDIDACY

2.1. Candidates shall formally announce their candidacy by sending a letter of intent to the Elections Committee anytime between January first (1st) to March first (1st) of each year;

2.1.1. The letter can be handwritten or electronically sent to the Elections Committee Chair;
2.1.2. Upon receiving the letter of candidacy for a Division Representative, the Elections Chair shall contact the head of the division, the Director of Human Resources Services (HRS), and the appropriate GTS unit to begin the process for electronic voting within the division employees who are GSC members;

2.2. Should there be a vacancy(ies), a special election shall be held to fill the vacancy(ies);

2.2.1. Upon receiving the notice of vacancy, the Secretary shall announce to GSC members within no more than twenty-four (24) hours;

2.2.1.1.Should the vacancy be the Secretary, the Chair shall make the announcement.

2.2.2. A letter of intent for candidacy must be sent to the Elections Committee within ten (10) business days after the Secretary announces the vacancy(ies);
2.2.3. The Elections Committee shall announce candidates upon the conclusion of the ten (10) business days period as set forth in 2.2.3 of this section and no more candidates shall be considered;
2.2.4. The Elections Committee shall conduct elections no later than ten (10) business days after the announcement of candidates.

2.3.      A candidate must meet the definitions in Article IV of the GSC Bylaws before being approved by the Elections Committee;

2.4. The Elections Committee shall announce the candidates to GSC members on a rolling basis (e.g. Candidate A gets approval on January 4th and Candidate B gets approval on February 14th, GSC members would get separate announcements from the Elections Committee).

3. CAMPAIGNING

3.1. The candidate is ultimately accountable for the campaign that s/he undertakes.
3.2. The Elections Committee has the authority over the quality of campaigning by the candidate including, but not limited to, cessation of campaigning, usage of media, fliers, and other campaigning materials; and

3.2.1. Campaigns must adhere to the Gallaudet University Administration and Operations (A&O) Manual; and
3.2.2. Campaign materials posted on campus must have prior approval by the Office of Campus Activities and that approval includes the use of the Campus Activities seal.

3.2.2.1. Campus Activities shall have final say on printed materials posted on campus.

3.3. The GSC will not provide campaign funds for candidates.

4. OFFICIAL BALLOT

4.1. The official ballot must be approved by the Council of Representatives in their regular meeting in March of each year;

4.1.1. The ballot must have sections for the GSC officers set forth in;
4.1.2. The official ballot must have a blank line for write-in candidates.

5. GRIEVANCE PROCEDURES

5.1. If an individual or a candidate wishes to file a grievance, it shall be immediately filed with the Elections Chair in a letter;

5.1.1. In the grievance, specific and clear information about the issue must be stated;
5.1.2. The Elections Chair will convene the Elections Committee to address the grievance;
5.1.3. The grievance period shall be from the day candidacy has been approved to twenty-four (24) hours after Elections.
5.1.4. All grievances must be addressed and resolved before the results are announced.

6. REVISIONS

6.1. The Elections Committee shall propose any revisions to these guidelines, as needed, in the next regularly-scheduled University Staff meeting;

6.1.1. GSC members are to submit proposed revisions to these guidelines directly to the Elections Chair;
6.1.2. Proposed revisions must be accompanied by the current version along with a rationale explaining why the revision needs to be made; and
6.1.3. Approvals to these revisions shall be made by a supermajority, seventy-five percent (75%), of the GSC members in attendance.

7. PROVISOS RELATING TO TRANSITION

7.1.      The Candidacy Process for the Council of Representatives will be from the approval of the GSC Bylaws to April 30, 2014.
7.2.      The Official Ballot shall be approved by the Executive Council no later than March 7, 2014 to expedite the Council of Representatives Elections to be held no later than April 2014.
7.3.      Upon completion of the 2014 election, these provisos will be null and void.


GALLAUDET STAFF COUNCIL

BYLAWS

APPROVED ON: Thursday, 20 February 2014

AS AMENDED: Thursday, 8 October 2015

Gallaudet

800 Florida Avenue NE
Washington, DC 20002

Gallaudet

800 Florida Avenue NE
Washington, DC 20002