Article V

1. The Executive Committee of the GSC shall be the Chair, the Vice-Chair, and the Secretary;

1.1. Executive Committee members must meet the definition of a staff member at the University pursuant to the definition set forth in Article IV, Number 1; 
1.2. Executive Committee meetings shall be on the 1st Thursday of the month; 
1.3. The Chair and the Vice-Chair shall not be from the same department; 
1.4. These officers and Council of Representatives shall be elected in accordance to the GSC Election Guidelines for a two-year (2) term (or a portion thereof for an appointment or election to fill a mid-term vacancy).

1.4.1. The term of service for officers, regularly elected or appointed representatives shall commence on the first (1st) day of July; 
1.4.2. The term of service for all officers and representatives shall expire on the thirtieth (30th) day of June after twenty-four (24) months; 
1.4.3. Elections for the Chair and Secretary will be held during even years, while elections for the Vice-Chair will be held during odd years. 

2. If an officer resigns or cannot otherwise continue to serve as a member of the Executive Committee for any reason prior to the end of the applicable term of service, the Chair will call for an election to fill the vacancy for the remainder of the member's term in accordance to the Election Guidelines.

3. The Council of Representatives shall be composed of the following:

3.1. The Chair, as presiding officer

3.1.1. The Chair shall cast a vote in the event of a tie.

3.2. The Vice-Chair

3.2.1. The Vice-Chair shall assume the role of presiding officer in the Chair's absence.

3.3. The Secretary, who shall record the minutes;
3.4. The Parliamentarian whose duties in Article V, Section 8 apply; 

3.4.1. The Parliamentarian shall be non-voting during Council of Representatives meetings.

3.5. Representatives;

3.5.1. Representatives shall be elected GSC members from all Gallaudet University divisions based on the latest data from the Human Resources Services (HRS);

3.5.1.1. The Representative shall be elected in accordance to the GSC Election Guidelines;
3.5.1.2. In the event of a reorganization at the division level occurs, the following applies: 

3.5.1.2.1. Division Dissolution - the representative(s) will be converted to at-large and will serve until the end of the term; or
3.5.1.2.2. Division Addition - a special election in accordance to GSC Election Guidelines will be conducted to add a representative to the Council of Representatives;
3.5.1.2.3. Department Dissolution -  in the event that a department is dissolved, the representative(s) shall be converted to at-large and will serve until the end of the term; or
3.5.1.2.4. Department Relocation -  in the event that a representative's department is moved to another division as part of reorganization and the new division already has a representative, the representative shall be converted to at-large status and will serve until the end of the term.

3.5.1.2.4.1.  Should the division's representation have a vacancy at the time of the relocation, the representative shall automatically fill the vacancy and represent the division.

3.5.1.3. Each division will elect representatives based on two (2%) percent of the total division employees;

3.5.1.3.1. The Laurent Clerc National Deaf Education Center (Clerc Center) shall, through their existing internal processes, send representatives to the GSC adhering to the provision in Section 3.5.1.3.
3.5.1.3.2. The nearest round number shall be used as determination of the number of representatives for each division (e.g. 2% of 54 is 1.08, it should be rounded off to 1; or 2% of 89 is 1.78, it should be rounded off to 2).
3.5.1.3.3. The largest division will have its number of representatives be equal to the second largest division. 

3.5.2. There shall be one non-voting representative from the University Faculty.

4. The Chair of the GSC shall:

4.1. Preside over all meetings of the GSC; 
4.2. Provide visible and assertive leadership in representing the legitimate interests of the GSC; 
4.3. Serve as spokesperson on the interests of the GSC; 
4.4. Serve as the GSC's liaison to the Board and attend their meetings, as appropriate, and bring reports of such activities to the GSC; 
4.5. Develop a Master Calendar of all regularly or specially scheduled meetings of GSC with support of the Vice-Chair and the Secretary;

4.5.1. Including within the master calendar all dates designating the following:

4.5.1.1. The deadlines for sending agenda items to the Chair; 
4.5.1.2. The deadlines for distributing agendas; and 
4.5.1.3. The deadlines for distributing minutes.

4.6. Cast the tie-breaking vote as needed;
4.7. Appoint a Parliamentarian for the year with the approval of the Executive Committee.

4.7.1. The Parliamentarian is responsible for maintaining order in council meetings per the most recent edition of Robert's Rules of Order, Newly Revised.
4.7.2. The Parliamentarian should be knowledgeable in parliamentary law.

4.7.3. The Parliamentarian communicates directly to/from the Chair. 

4.8. Create and appoints members of ad hoc committees; 
4.9. Serve as an ex-officio member of all committees; 
4.10. Cannot serve more than two (2) consecutive terms; 
4.11. Ensures that the GSC Bylaws are being followed diligently; and 
4.12. Upon completion of term, the previous Chair will shadow the new Chair for a period not to exceed ninety (90) days for the purpose of providing advice and consultation.

5. The Vice-Chair of the GSC shall: 

5.1. Preside in the absence of the Chair; 
5.2. Assume the duties of the Chair if s/he resigns or is removed; 
5.3. Be able to vote during Council of Representatives meetings; 
5.4. Oversee all standing and ad hoc committees of the GSC; 
5.5. Serves as an ex-officio member of all ad hoc and standing committees; 
5.6. Cannot serve more than two (2) consecutive terms; and 
5.7. Ensure that the GSC Bylaws are being followed diligently.

6. The Secretary of the GSC shall:

6.1. Prepare an agenda for all meetings of the GSC and distribute that agenda a full seven (7) business days before meetings; 
6.2. Record the minutes of each meeting of the GSC, including attendance by name; 
6.3. Be able to vote during Council of Representatives meetings; 
6.4. Prepare and distribute the minutes to all members of the GSC no later than seven (7) business days after the meetings; 
6.5. Ensure that an updated list of members meeting the definition as set forth in Article IV, Number 1 is available prior to the start of any GSC meeting; 
6.6. Ensure that communication between and among the Executive Committee and staff is open and frequent; 
6.7. Cannot serve more than two (2) consecutive terms; and 
6.8. Ensure that the GSC Bylaws are being followed diligently.

7. The Representative shall:

7.1. Represent the interests of the division; 
7.2. Attend Council of Representatives meetings; 
7.3. Support the Executive Committee in any capacity; 
7.4. Communicate with division employees about the GSC on a regular basis; 
7.5. Cannot serve more than three (3) consecutive terms; and 
7.6. Ensure that the GSC Bylaws are being followed diligently.

8. The Parliamentarian shall:

8.1.      Advise the Chair and GSC members on the appropriate use of parliamentary procedure during GSC meetings; 
8.2.      Be non-voting during Council of Representatives meetings.

9. A member of the Executive Committee or the Council of Representatives who misses three (3) consecutive regularly scheduled meetings without prior notification or misses at least three (3) meetings may be subject to recall.

10. The Council of Representatives shall have the authority to approve expenses exceeding 500 dollars.

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Gallaudet

800 Florida Avenue NE
Washington, DC 20002