Alert

Coronavirus Update

Gallaudet University is actively monitoring the worldwide COVID-19 (novel coronavirus) outbreak.

Latest COVID-19 Update: https://coronavirus.gallaudet.edu

Posted 3/11/2020 at 12:36 PM EST

Responses to COVID-19 for Employees FAQ (Updated 03/15/2020)

1. Will the usual Administration and Operations Manual (A&O) policies remain in effect?  
To manage our response to COVID-19, not all of the usual A&O policies may apply. In particular, if the University announces mandatory remote working, the usual policy on telework will be suspended and superseded by any new guidelines the University develops in response to support remote working.


2. As an employee, what do I do if I am experiencing symptoms of COVID-19?
If you are experiencing symptoms described above, you are advised to contact your primary care physician for evaluation.  


3. I am feeling ill.  Do I use my accrued leave?
Yes, you must use your own accrued annual or sick leave or request leave without pay. Depending upon the nature of your illness and your job responsibilities, you should work with your supervisor to make up the work in the same workweek or to develop an alternative plan for work. Please follow the regular procedures for submitting leave slips.


4. I do not have any sick leave or annual leave. I can’t afford to be on leave without pay.  What are my options?
Depending upon the nature of your illness and your job responsibilities, you should work with your supervisor to make up the work in the same workweek or to develop an alternative plan for work. However, if you are unable to make up the hours or work from home, there will be an option to carry a negative annual leave balance for up to 15 days. This is in effect immediately until further notice.  Please contact Human Resources for more information. 


5. Can I apply for Family and Medical Leave Act (FMLA) leave if I contract the coronavirus or if I need to provide care to my immediate family members who contracted the coronavirus?
The coronavirus would qualify as a "serious health condition" under the FMLA, allowing an employee to take FMLA leave if the employee contracts the disease or when the employee must provide care to an immediate family member who has contracted the disease.   

However, FMLA should be applied for only if the employee expects to not be able to work for an extended period of time as a result of his or her sickness or need to care for an immediate family member. Regardless of whether FMLA leave is used, the employee would still use their accrued leave to ensure continuous pay.  

Information on how to apply for FMLA can be found here: https://www.gallaudet.edu/human-resources/benefits/leave/family-and-medical-leave-act.

 

6. As a supervisor, I have an employee who is ill and has come into work. I am concerned about the potential for exposure to other people. Can I send this employee home?
Yes. Of greatest concern is an employee with a fever greater than 100 degrees Fahrenheit and a cough; this employee should definitely be sent home (with pay). Other symptoms (coughing, sneezing) may also be of concern; the decision to send an employee home who is exhibiting these symptoms is to be made on a case-by-case basis.

In addition, advise employees of the basic preventative measures (practice good hygiene, including frequent hand washing, covering your nose and mouth with your sleeve if you cough or sneeze, and avoiding touching your eyes, nose or mouth with your hands).  More tips can be found on the GU Coronavirus website


7. Do I have to use my own accrued leave if my supervisor sends me home even though I think I am well enough to work?
If your supervisor sends you home due to the nature of your illness, you would not be required to use your accrued leave on the day you were asked to leave. Depending upon the nature of your illness and your job responsibilities, you may be asked to work from home with supervisory approval. If you need to stay home the following day due to illness, then you would need to use your accrued leave.


8. I am not sick, but I do not want to come to work for fear of becoming ill. Is my supervisor required to approve my request to work remotely?
Decisions about requests to work remotely will be made on a case-by-case basis after the guideline for remote work is established.  You may request to take annual leave; however, your supervisor is not required to approve your request, especially if your department is short-staffed. It is important to educate yourself about the virus and its transmission. Visit the GU coronavirus website.  

If you are experiencing anxiety about becoming ill, you can submit a reasonable accommodation request to the Office of Equal Opportunity Programs.  


9. I have a medical condition that may put me at a higher risk from complications related to contracting the coronavirus.  Can I work from home?  
You may request reasonable accommodations through the Office of Equal Opportunity Programs.  More information on this process can be found here: https://www.gallaudet.edu/administration-and-finance/administration-and-operations-manual/110-reasonable-accommodation.


10.  My supervisor is allowing me to work remotely now due to the coronavirus concerns.  My position allows me to do so.  What is our next step?
You must review the Remote Work Policy and Remote Work Agreement Form.  Once you are ready to sign the form, please follow this instruction:

What you will need before submitting this form

1. Employee and Supervisor email addresses.

Resolution

1. Go to the Gallaudet Adobe eSign page (it will take you to an external site with a new window).

2. Click on "Start from library" button.

3. In the Start from library pop-up window, click on "Workflows" on the left pane.

4. Select the "HR_Remote Working Agreement" and click on the "Start" button.

5. Enter Employee and Supervisor's email addresses.

6. Leave other fields intact and click on "Send" button.

7. Enter the required information in highlighted sections.

8. Click on "Click here to sign".

9. Your request will be routed to others for signatures and a final signed copy will be sent to Human Resources (for tracking purposes). 

 

11. If there is a Forced Closure, I am required to work?
In the event of a serious outbreak, we may all be needed to work differently to ensure the university continues to function. You may be asked to work more hours or different hours than normal, especially if you have been designated as an essential employee.  Supervisors will make efforts to permit employees to take rest periods and may use their discretion in scheduling additional breaks for employees working additional hours.  

For employees who can work remotely, they will be asked to work from home to ensure continuous operations.


12. Who are essential employees?
Essential employees are individuals who still must provide support to the University in the event of an emergency, disaster, or inclement weather.  They are still required to report to work regardless or be available on-call to ensure continuous operations. Each division/department is responsible for the final determination as to which of its positions are essential.


13. My position will not allow me to work remotely.  What does that mean for me?
Gallaudet intends to provide affected non-remote employees with alternate work assignments or an emergency-related paid excused absence. If this occurs, Gallaudet would announce details about the time period such alternative work assignments or paid excused absence would cover, with review and possible modification or extension as conditions change.


14. My work can be done remotely but I don’t have access to a working computer/laptop or high-speed Internet.  What can I do?
Please discuss this with your supervisor, who may be able to provide some solutions. 


15. I am a temporary employee.  Am I allowed to work remotely?
Yes.  If your supervisor determines that you can perform your work remotely, then you may work from home.  It is important to ensure you continue to clock in and out through Time and Labor to track your hours works.  You must also obtain pre-approval from your supervisor if you plan to work overtime. 


16. I am student worker.  Am I allowed to work remotely?
Yes.  If your supervisor determines that you can perform your work remotely, then you may work from home.  It is important to ensure you continue to clock in and out through Time and Labor to track your hours works.  You must also obtain pre-approval from your supervisor if you plan to work overtime.

Gallaudet

800 Florida Avenue NE
Washington, DC 20002

Gallaudet

800 Florida Avenue NE
Washington, DC 20002