Time & Labor Responsibilities

TRAINING NON-EXEMPT EMPLOYEES ON USING TIME AND LABOR (T&L)
The DC Wage Theft Act instructs employers to keep a precise record of their employees’ working hours.  All non-exempt employees who work more than 40 hours per week will earn overtime.  Thus, non-exempt employees are required to clock in and out, including during meal breaks.  Time & Labor (T&L) is Gallaudet’s new timekeeping system.  With T&L, employees can clock in and out through www.gallaudet.edu/clock.  The department is expected to train their non-exempt employees on how to use T&L.  A guideline for non-exempt employees can be used to help remind employees on how to use the system.  The guideline can be found here.

 
TIMEKEEPING DUTIES
One of your important responsibilities is to ensure all employees’ hours are correct in Time and Labor (T&L).  It is highly recommended to review the timesheets a few times a week if possible.  Timesheets can also be reviewed every Monday on a weekly basis (for the previous week).  However, all hours should be reviewed and be ready for approval by 10 AM on the first day of the pay period (Monday) for the previous pay period.  The unit administrator (department head) must then approve payroll by noon.

If you do not review the timesheets in a timely manner, it is possible that employees will not be paid correctly.  For example, if someone actually has less than 40 hours per week in T&L and the department head approves it, then the employee will receive less pay.  It will also impact their leave balance.  It is crucial to review the timesheets in a timely manner.  You must also ensure that leave is applied in T&L for all employees.

Please use the guideline to help you navigate through T&L. The guideline for timekeepers can be found here

Gallaudet

800 Florida Avenue NE
Washington, DC 20002

Gallaudet

800 Florida Avenue NE
Washington, DC 20002